Step 9/10: The Team File
The Team File, which you have a private login link to, is the most important file to your hotel. In this file you will find four tabs:
- tab preparation where you start, introduce your hotel, strategy etc.
- tab decisions where you, after the preparation make your decisions and give explanations each year.
- tab dashboard where you can find an overview of the most important financial results
- tab results where you find an operating review and other details on results and costs after each year.
After a year has passed, the new dashboard and the results will only be visible after releasing by your coach.
There is a Demo team you can check, with a filled out Team File.
Use of Team File
The Team File is the place where your team works in, all the time. Of course, there also will be 'live' activities as well as some other tasks.
You will work on this Google Sheets file, with the secret login in your possession. The file is very similar to a spreadsheet in Excel. The big advantage is, that is all in the cloud. You can work with different people, from different devices at the same time. You could even use the app.
You just fill out the requested cells: it's easy. More info on working in Google Sheets in this tutorial. But, you really will not need them.
Just a few remarks:
- You can change all content as many times as you want, until the deadline.
- Be sure to decide who will do the 'last edit'.
- Only work in the designated cells. Do not change the layout, add cells, add tabs etc.
- To correct an error, you can go back many steps with the comment control z.
- Working on Sheets is most handy when you are logged in to a Google account. Then you can also use vision history in the menu (might things go wrong) and your ‘menu’ offers more options.
- There is no ‘save button’ as everything is saved automatically, all of the time.
- You can copy paste from Word, Excel etc. only the layout will probably not show-up correctly.
- Just pictures you have to do via the menu, insert image.
- Just upload one Team picture and one New hotel logo, as requested. Do not make the pictures too many mbs: it might slow down your Team File.
- As in reality, you cannot change things in the past, so do not change decisions if a year passed by.
Your Team File looks somewhat (all competitions are different) like this:
This first page is important for all the links to all your social media to be made. So one of your tasks is to fill in these links.
As a management team, you do all your decisions and explanations in the Team File, assigned to you. Sometimes, when it is busy online, it takes some time to load. You can all work in the file at the same time. The program has a lot of functionalities. If you have problems with copy paste, read Google Docs Help. There are a lot of tutorials on YouTube on working in Google Spread. The file is only visible to those knowing the secret code and your coach.
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